SEAMLESS SCHOOL
MANAGEMENT
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Trackware – School Management

Trackware-School Management is a school management system designed to equip educators and parents with the tools they need to provide a holistic education for students. Trackware-School Management streamlines the process of school administration so that stakeholders can focus on what’s important; learning. Our platform helps school admins monitor and organize their daily workflow without having to be on campus. Communication with parents is another of our core capabilities. We ensure that parents are carried along every step of the way. In all, we help schools bring done their running costs, helping them control both income and outcome.

Student

Management

School

ERP

Parent

Communication

School

Transportation

AUTOMATE YOUR SCHOOL’S DAILY TASKS, TAKING PRODUCTIVITY TO NEW LEVELS.

Student Management System Features

Admission and Registration

Trackware-School Management helps you handle the admission and registration of new students without the typical hassles associated with the process. There is no need for paperwork and filing, all the information you need to process admission and registration of new students can be found in one place, making the admission process faster and of course cheaper.

Gradebook

The Trackware – school management offers the option for the use of grade books. This system helps teachers to easily get access to the grade books and make changes when necessary. Parents can monitor the progress of their children by accessing the grade books anytime they want to. Marks can easily be awarded and recorded instantly while making use of this system. Certificates are automatically generated for students after the completion of courses and programs. They are handed out to students while they are also stored in a database for future reference. The marking system is also applicable for different programs such as SAT program, IG program, national program, and IP program.

Weekly Plans

Teachers can build plans for students on a weekly basis, these plans will contain lessons that are to be taught and exercises that are to be done for the week, plus notes. Students can receive those plans either via the student portal or the student app.

Fees Management

The Trackware – school management helps to track fees, informing parents when fees are due so payments can be made promptly and easily. The integrated fee management system helps to keep records of what is owed and what has been paid. The system can also generate student contracts easily with a few clicks showing all the details about the tuition fees, the general fees, and any discounts if available. All of this information is automatically calculated so as to make it easy for the parents to easily know what they are dealing with. Parents are offered different payment options that would suit their pockets and still result in the best possible outcome for the student.

Clinic

Keeping medical records of students is very important as they can be useful in cases of emergency. Trackware-School Management makes it possible to securely keep medical records of students so that the school’s medical personnel have a reference point before embarking on any treatment. Our system also lets you log records of visits to the school clinic and it is all available for the parents to see.

Dashboard

Trackware – school management offers you a simple user-friendly and easy to understand dashboard that ensures that you have access to all the important information you would need at a glance. The dashboard is well arranged and customizable to the user’s preference. Any one easily understand at a moment’s glance, school executives and managers as well as parents and teachers can easily reach out to essential information vital to them.

Survey

Using the Trackware-School Management system, surveys can be developed and sent out to students, teachers, or parents.
Our system also provides you with an analysis of the data collected so you can clearly identify trends and obvious biases.

Profiles

Using the profiles section of the Trackware school management system, schools can keep every information related to a particular student, staff, parent, or guardian, under a single profile. This makes it super easy to access any information about any student, teacher, or staff. Information like attendance records, guardian contact details, grades, fees due, and many more can be retrieved in just a few clicks.

School Calendar

Easily draw up activities for the school calendar and keep everyone informed with Trackware – school management.
Upcoming exams can be communicated to students and they can be constantly reminded so they prepare adequately. Field trip excursions and important news can be communicated to parents promptly so they are not caught unaware on such occasions. News concerning the school, visits from school inspectors, and important holidays can easily be marked down on the school calendar so everyone is well informed of happenings and upcoming events. The system also allows for an integration with Google Calendar which makes the system more seamless.

Events

Trackware-School Management lets you put up notices for upcoming events. Parents and their kids can view the details of a particular event and sign up to attend. This way, your school knows the number of people to expect for the event and can plan accordingly.

Quotation

Schools can now easily generate and send quotes for fees and other rendered services to parents and guardians via the Trackware-School Management platform. This also works for new parents when they come to your school to make inquiries about fees, once you collect their contact information, the system automatically generates and sends them relevant quotations. The magic here is that Trackware-School Management adds an extra layer of finesse to your billing system since parents’ contact information is already on the Trackware-School Management platform. All you need to do as the school admin is make a few clicks and the exact parents you are targeting receive quotes.

Integration with Other Systems

Trackware – school management also boasts of full integration with other systems such as Microsoft Office. This makes it easy for all-round tasks like assignments and online exams to be carried out using the platform. The platform also takes advantage of the single sign-on option in Office 365. This means that users would feel more secure using the platform as they are protected from having their passwords and private information leaked. This puts the minds of the users at rest and the user experience is so much more comfortable for the user.

Sending SMS for Parents

Parents, students, and employees can always be kept informed about any event or happenings that they need to know about. School emergencies and unplanned occurrences as well as information about days-off can easily be communicated to both parties through the integrated SMS system that allows single or multiple receivers at any point in time depending on the scenario.

Alerts and Notifications

Instant emails, messages, and app notifications can be sent to students, teachers, and employees about relevant information and to remind them of upcoming events.

Assignments

Teachers can now engage students online through online assessments and assignments. Even more useful is the ability for teachers to tailor assignments and exercises to each particular student. Teachers can also modify the details of an assignment and have it seen by all students. Parents are also able to view pending assignments and help guide their kids to complete them.

Timetable

The school staff can easily draw up class schedules and timetables using an easy and user-friendly system. The system allows you to automatically generate a suitable timetable by imputing information about subjects, and teaching days amongst others. The timetable generated can be modified and adjusted until it suits the needs of the school. Students can be informed of their classes so they are prepared for them. The Trackware system allows instant notification of all parties that are involved as soon as a class is fixed. It also allows the timetables to be integrated into the school’s calendar. This system is effective and allows for the proper scheduling of classes to suit teachers and students.

Attendance

Using Trackware-School Management, school admin can record and monitor all attendance records for students, teachers, and other staff. Our system alerts parents if their kid is absent, parents too can apply for their child’s absence in a stress-free manner. Our system helps parents put their minds to rest knowing that their kids are safe in school

Reports

Preparing end-of-year reports can be tedious for teachers and school admin, but not anymore. Using the pre-existing student data in the database, teachers can easily generate reports automatically. Our system comes with presets of all the reports you would ever need. Teachers can also add their own spin to things to create custom reports. No more having to manage expansive spreadsheets of student data. Just a few clicks and voila! Your report is done. Reports can then be made available to students and parents.

Library

Using our library feature, schools can effectively manage their digital assets; books, magazines, newspapers, movies, etc. Students can get access to the school’s entire catalog through the nearest web browser or through the parents’ app wherever they may be. Schools can also keep track of who requests for what and when. Parents also get to see what their kids request from the library.

Evaluations

Using our powerful platform, teachers can now easily record and calculate grades. All you have to do is set grading scale and weight and the final grades will be computed based on that. Every student’s grade is stored in the database and can be seen by the parents so they can be an active part of their kid’s education.

COMPREHENSIVE SCHOOL ERP SOLUTION

Seamless access to all the data you need to make critical administrative decisions. Trackware helps you stay up to date on relevant information, so you make the best decisions possible.

Accounting

Trackware – school management allows you to efficiently manage financial activities such as receipts, payments, balances, and invoicing by making use of a well-integrated accounting system. This helps to prevent losses and always ensures that the books are well-kept, up-to-date, and balanced. It also helps to manage expenses, reconcile accounts, synchronize banks, and provide detailed reports.

Inventory

The system helps schools to efficiently keep records of critical products. Shops and canteens in schools can easily be accounted for using this system. It is an easy and efficient way of keeping a roster of all vendors that carry out their businesses within the school. It helps to retain contact information, products being sold, prices, and quantity of these products. The system helps to regulate the prices of food and other products that are being sold in schools and ensures that the students are not cheated in any way.

HR

The system is equipped with an effective human resource management system that helps in organizing all records and details concerning employees such as educational details and job information of staff. This system is also useful in keeping records of employee operating hours. Users are granted swift access to a well-organized employee database to manage the employee payroll amongst many other tasks.

Purchase

Trackware – School Management helps you to effectively manage and optimize the procurement process within your school. it provides the employees with tools to easily find what they need and direct purchases to authorized suppliers. It invoices sourcing, requisitioning, ordering, inspection, and reconciliation, and also implements corporate spend management policies and controls with auditable purchase order workflows to ensure that requisitions are properly approved.

KEEP PARENTS ABREAST OF EVERYTHING CONCERNING THEIR KIDS.

Trackware – School Management lets parents communicate effortlessly with management. Parents get periodic notifications on a child’s performance, attendance, grades, and so on. Parents also receive important notifications for important meetings or events.

Web Portal

Trackware-School Management helps parents stay up to date with the educational progress of their kids. Parents no longer have to rely on their kids to pass across relevant information. Parents can now get information on attendance, grades, assignments, events, and more, all from the web portal for parents irrespective of location.

Mobile App

The Trackware-School Management app for parents combines the capability of a robust school management system with the versatility and efficiency of a mobile app. This means that parents can get notifications when important events occur, easily respond to messages, and manage their data, all from one app.

KEEP TABS ON YOUR BUS FLEET BY THE SECOND

Students’ safety is a core concern of schools worldwide, the integration with our bus tracking system lets you know where your buses are at any point in time. You and your parents can monitor every move of your transport fleet from anywhere in the world

Round management and bus attendance

Trackware – school management enables proper monitoring of the school’s transportation system. It keeps records of students registered to the school’s transport system so every child is easily accounted for. Attendance is taken each time students use the bus and this helps to ensure accountability on the part of the school for the safety of school children. This platform helps parents and school administrators rest easy as it is efficient and effective in managing both students and employees.

Pickup by parent request

Parents can easily pick up their children or wards through the Trackware – school management. Emergencies can occur and parents can decide they would rather pick their children up themselves instead of letting them go with the school bus provided by the school. Informing the school of your decision to pick up your child/ward has never been easier. Trackware provides a seamless and easy way to operate its system that allows parents to inform the school of their decisions swiftly and efficiently.

Integrated with school bus tracking

maps. The school can easily monitor its drivers and can track down any violations such as exceeding speed limits and changing routes. The system also notifies parents when the bus is close to their homes and when their children check in or check out, immediately they use the bus. This helps to put the minds of parents and school administrators at rest as buses can easily be tracked down if anything ever goes wrong. Parents can also monitor the progress of field trips and have accurate information about the whereabouts of their children.